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FAQ

  Coyote Tracks (Families and Individuals)

 

Do you have online registration?

Yes!  We now have online registration.  If you click on "register online now" in the programs section, it will take you to ACTIVE Works Camp registrations.  Just fill out your information there and pay through them and you will receive a confirmation from them. You can alternatively fill out an application in a PDF or Microsoft Word document. You can fill in the forms, email them in, and pay the deposit through PayPal. Otherwise, you can print out the forms and fax them to 888-479-2481 or mail them to 928 Route 9 Manahawkin, NJ 08050. Please note, minors attending more than a week require that a physician complete the medical information form.  We send out our own confirmations to you after a deposit has been paid, along with a parent handbook.
 

What should I bring?

You can view our general equipment list here.  Please note that some locations, like our Camp Ludington location in Holmes, NY, have platform tents for your family and/or children to sleep in.  Other locations may not have platform tents and you will need to bring one to camp.  Be sure to check out your information packet for your specific program after you register.  This will describe the setting, amenities, equipment and other specific details regarding your program.
 

Will you pick us up and drop us off?

Yes...depending on which location you are attending, and which program. 
For all week-long programs at Camp Ludington in New York, we will pick up at a bus stop in town or at LaGuardia Airport. 
We cannot pick up from the airport for a weekend program, but can pickup from a local bus stop. 
Most of our programs are not very far from an airport and we can pick people up from there.  
Please check your information packet that is emailed to you once you've registered for specific information regarding your program.
 

Why do you need my medical information?

COTEF requires that every person at camp have a medical information form sent to us to keep on file. This is important to firstly avoid and secondly quickly recognize an emergency medical situation. You can go back to the registration page and print multiple copies of page 3 for however many people are attending. Please be sure that each person in your family, regardless of age, has one of these forms sent with your registration.  We will not be able to register you without this information. For our summer camp in NY, because we are a registered summer camp, all those attending more than one week need their medical form completed by their physician.
 

Who will be with my child?

All of our instructors and interns have been pre-screened with background checks and have gone through staff training, including First Aid and CPR. They have also taken programs through us and/or Tracker School and have shown proficiency in skills to teach them to families and children.
 

Can you accommodate food allergies/preferences?

Yes. We take careful consideration and care to accommodate food allergies and preferences and use organic and locally grown foods when available. Be sure to inform us of your dietary needs on your medical form when you register.
 

How do I pay?

You can pay by check, money order, credit card, online through PayPal, or we can invoice you through PayPal if you don't have an account with them.  A deposit is needed upon registration to hold your place in the program.  The balance of your program is due two weeks prior to the program.   Due to expensive fees and fluctuating exchange rates, we cannot accept checks or money orders from outside the United States.  Please use a credit card if you are outside the United States.  Because of the high cost of fees, we would prefer a check or that you pay through PayPal, but it isn't necessary.
 

How much are your scholarships?

If you are approved, you will be notified with an amount that we determine based on the information you send us with your scholarship application.  This can range anywhere from a 10% discount to 50%. Unless there are remarkable circumstances, families are always asked to pay some portion of the program fees. 
 

Are you located near the Tracker School?

No.  Our office is within the Tracker School's office, but our programs are in many different locations.  Our summer programs are being run at Camp Ludington in Holmes, NY, which is about 2 1/2 hours from our office in Manahawkin, NJ.
 

Will I get to see Tom Brown, Jr.?

Probably not.  Tom founded our organization because he saw a need to teach the same skills and ideas to children and families that he teaches to adults at Tracker School.  However, he teaches many classes at Tracker School and is usually not involved in the programs that you are attending.
 

How can I contact my child at camp?

Please see your information packet for contact information at your specific location.  This will be emailed to you upon registration.
 

What is your "School Store"?

Our school store has snacks, beverages, books, COTEF apparel and some camp necessities and knives.  The contents of the school store will vary by location.  If you do not have a recommended knife, we sell them at our store. (A good basic knife is around $15)
We will keep a tab of your family's school store items and charge you as you leave camp.  If you would like to set a limit for your family's school store tab, contact us at the office.

What is your cancellation policy?

All remaining balances are due no later than two weeks prior to your Coyote Tracks program and should be sent to the Manahawkin office. If you registered online, you can pay your balance through your online registration.  We accept cash, checks, PayPal, postal money order, traveler’s checks, and credit cards. All monies must be in U.S. funds. If automatic payment was indicated on your registration form, the balance will be taken from the credit card number provided at that time. Failure to submit the balance by the due date may result in the loss of your enrollment and will also result in forfeiture of your deposit.

Notification of cancellation must be received within at least two weeks prior to the first day of class, and then you will have half your deposit returned.  The other $100 of your $200 deposit is transferable one time to another class. If cancellation occurs within two weeks of the first day of class your full deposit along with 50% of the program fee will be forfeited. If you fail to attend without any notification 100% of your deposit and program fee will be forfeit. If you have any questions regarding this policy, please contact the main office at (609) 971-1799.

 

 
Concentric Rings Programs (Private Groups)
 

Where can COTEF go to run a Concentric Rings Program?

We have trained instructors around the US and Canada, and can usually travel to a camp, school or mutual location in most places. Please be aware however, that travel costs for instructors are included in the fees that will be charged for your program.
 

What are the costs for a Concentric Rings Program?

Because these programs are developed with the group requesting our services, the costs vary from program to program. 
Please contact our office to speak with someone about developing a program at (609) 971-1799 or email info@cotef.org. 

Are you insured?

Yes, we have insurance and can provide copies of proof to your group should you require it.
 
If you have any further questions, contact our office at (609) 971-1799 or email info@cotef.org.
 

The Children of the Earth Foundation      info@cotef.org    609-971-1799    PO Box 607, Waretown, NJ 08758
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